(UP to $3.5K) HR Admin (6 months - convertible)

Key Responsibilities

Office Administration & Operations

• Manage day-to-day office administrative activities to ensure smooth and efficient operations.
• Coordinate the ordering and replenishment of pantry items, stationery, office supplies and other operational necessities.
• Process vendor invoices, submit payment requests, maintain accurate records and track payment status to prevent missed or duplicate payments.
• Liaise with building management, contractors, cleaners and external service providers regarding office maintenance, repairs and operational requirements.
• Coordinate company apartment matters, including cleaning, maintenance and related administrative support when needed.
• Maintain organised office records, documentation and trackers using company systems and shared platforms.
• Proactively identify operational issues, anticipate requirements and follow through until resolution.

HR Administration & Recruitment Support

• Coordinate new employee onboarding arrangements, including orientation and workplace readiness.
• Arrange and manage building access registration, facial recognition enrolment and related access requirements.
• Support recruitment activities, including interview scheduling, candidate communications and coordination with HR team.

Company Events & Employee Engagement

• Support the planning, coordination and execution of company events, team gatherings and festive celebrations.
• Coordinate event logistics, including venue arrangements, catering, vendors, supplies and event setup.
• Manage employee birthday arrangements, including birthday vouchers, gifts and related activities.
• Assist with event budgeting, quotations, purchase requests and invoice submissions.
• Maintain accurate event records, attendance lists and related documentation.
• Anticipate event requirements and ensure smooth execution from planning through completion.

Team Support & Coordination

• Act as a point of contact for general office administrative requests and operational matters.
• Monitor outstanding tasks, provide timely progress updates and ensure matters are followed through to completion.
• Identify opportunities to improve administrative workflows, documentation and operational efficiency.
• Support ad hoc projects and other administrative duties as assigned.

Job Requirements

• Prior experience in office administration, operations coordination or HR support is preferred.
• Excellent attention to detail, particularly in handling invoices, records, scheduling and administrative documentation.
• Proactive and forward-thinking, with the ability to anticipate needs, identify potential issues and take appropriate action.
• Self-motivated and a fast learner, able to independently research, understand and manage unfamiliar tasks or processes.
• Strong organisational and time-management skills, with the ability to prioritise multiple assignments and meet deadlines.
• Demonstrates accountability, initiative and a strong sense of ownership.
• Comfortable coordinating with vendors, contractors and internal stakeholders.
• Able to work independently while maintaining effective teamwork and communication.

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