Junior Administrative Executive (General Administration)

Job Summary
We are looking for a reliable, organised and computer-literate individual to provide general administrative support to management and various departments.

The successful candidate will assist with document preparation, Excel reporting, data entry, record management and other administrative tasks. This position offers the opportunity to learn different aspects of the company's operations and gradually take ownership of recurring administrative responsibilities.

Key Responsibilities

1. General Administrative Support

• Prepare letters, reports, notices, forms and other documents as requested by management.
• Assist different departments with data entry, document preparation and record updating.
• Maintain proper digital filing systems and ensure documents can be retrieved easily.
• Perform other general administrative duties as assigned

2. Microsoft Excel and Reporting

• Update and maintain Excel spreadsheets, trackers and registers.
• Consolidate information from different sources into organised tables and summaries.
• Prepare routine reports and supporting documents for management.
• Check data for accuracy, missing information and inconsistencies.
• Assist with improving existing spreadsheets and reporting templates.

3. Document and Records Management

• Prepare and format documents using Microsoft Word.
• Maintain organised electronic records and standard document templates.
• Assist in tracking outstanding administrative matters and important deadlines.
• Ensure records are updated accurately and handled confidentially.

4. Departmental Coordination

• Liaise with relevant staff to obtain information and complete assigned administrative tasks.
• Assist HR, operations, project coordination and accounts with administrative work when required.
• Follow up on pending information and report outstanding matters to the relevant person.

5. Other Duties

• Assist management with ad hoc administrative assignments and preparation of supporting documents.
• Learn the company's internal systems and procedures.
• Suggest practical improvements to administrative workflows when appropriate.

Requirements

• Minimum GCE 'O' Level or equivalent.

• Good working knowledge of Microsoft Excel and Microsoft Word.

• Able to use Excel formulas, sorting, filtering and basic data analysis; willingness to learn more advanced functions.

• Able to prepare clear, properly formatted documents and reports.

• Good attention to detail and accuracy.

• Organised, responsible and willing to learn.

• Able to follow instructions, manage assigned deadlines and work independently on familiar tasks.

• Fresh graduates and candidates with relevant administrative experience are welcome to apply.

Preferred Candidate Profile

We value candidates who are dependable, proactive, willing to learn and comfortable working with numbers, spreadsheets and documents. The ability to organise information clearly and complete tasks accurately is more important than having extensive work experience.