Project Admin Assistant

Job Description:

• Provide administrative and secretarial support to Project Directors, Managers and project teams.
• Prepare and process job orders, purchase requisitions (PR), shipping documents and other project-related documentation through the ERP system.
• Maintain and update project records, forecasts, reports and relevant documentation.
• Coordinate client visits, including meeting arrangements, presentation materials and logistical support.
• Follow up with project teams on weekly reports, including sales, project progress and claims.
• Manage sample room records, including sample borrowing, returns and tracking.
• Coordinate departmental meetings, record meeting minutes and follow up on action items.
• Maintain departmental organisation charts and administrative records.
• Liaise with internal departments to ensure smooth coordination and communication.
• Support process improvements and perform other administrative duties as assigned.
  

Requirements:

• Prior experience in project administration or administrative support, preferably in the construction, interior fit-out or related industry.
• Proficient in Microsoft Office applications, particularly Excel, Word and PowerPoint.
• Familiarity with ERP systems and project documentation processes would be an advantage.
• Strong organisational skills, attention to detail and ability to manage multiple tasks effectively.
• Good communication and interpersonal skills, with the ability to coordinate across departments.
• Proactive, responsible and able to work independently in a fast-paced environment.