Events Executive

Job Description:

• Plan, execute and manage various events and live production projects. (conferences, exhibitions, launches, seminars etc)
• Engage in end-to-end customer support from acquiring new clients to on-boarding to providing timely customer support.
• Lead internal coordination across design, production, and operations teams to ensure all deliverables meet client expectations.
• Maintaining clear and consistent communication with clients.
• Craft and develop creative event proposals for different clients requirements.
• Conduct post-event reviews to gather insights, track KPIs, and recommend improvements.
• Service and advise clients on their requirements prior to each event project.
• Ensure a seamless event experience by overseeing on-site setup, execution, and teardown, managing logistics, and resolving any issues that arise.
• Manage the set-up and production of the event on site, ensuring the delivery of a high-quality event
• Secure quality event services by sourcing, negotiating with, and managing vendors like caterers, audiovisual providers, carpentry and entertainers etc.
• Support marketing efforts by generating event content (photos, videos, success stories) for social media and case studies.
• Build long-term client relationships by anticipating needs, offering strategic advice, and upselling suitable services.
• Handle event budget management by meticulously tracking expenses, adhering to budgets, negotiating contracts, and managing invoices.
• Manage project timeline and ensure timelines are met from brief reception to assets delivery.
• Developing and proposing event concepts and themes for various events.

Requirements:

• Degree/Diploma in Events Management or equivalent
• Minimum 2 years experience in similar field and industry.
• Strong skill in communication, project planning and coordination efforts.
• Outgoing and not afraid to take on challenges.
• Sufficient knowledge of event production, coordination and execution.
• Able to work in a fast-paced environment and handle stress.
• Have a positive working attitude, self-motivated, and be independent.
• Need to have strong attention to detail and deliver work of high standard.
• Self-motivated, dedicated, hands-on and willing to go extra mile.
• Strong work commitment and looking to progress into a leader.