Senior Finance & Administration Executive (Maritime Industry)

Responsibilities

1. Execute daily accounting activities, including invoice processing, staff reimbursements, supplier payments, and financial recordkeeping.
2. Administer accounts payable and receivable transactions, review outstanding balances, and follow up on pending payments.
3. Perform bank and account reconciliations while contributing to month-end closing and financial reporting activities.
4. Compile payroll inputs, expense records, financial schedules, cash flow records, budget information, and supporting documents for audits and tax submissions.
5. Liaise with external auditors, accountants, tax consultants, and service providers to facilitate financial and regulatory compliance.
6. Run daily office administration, including facilities upkeep, procurement of supplies, vendor relations, access cards, and office security arrangements.
7. Organise business travel arrangements for senior management, including flight reservations, accommodation, transportation, and visa documentation.
8. Facilitate executive administrative activities, including meeting scheduling, event arrangements, document production, and courier services.
9. Oversee employee onboarding logistics, People Operations documentation, filing systems, corporate correspondence, and other general administrative matters.
10. Streamline finance and administrative workflows to enhance operational efficiency, strengthen cost controls, and uphold adherence to internal policies.

Requirements

1. Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration, or a related discipline. Additional accounting or bookkeeping certifications would be advantageous.
2. At least 3 to 5 years of relevant experience in finance, accounting, office administration, or a similar combined role, preferably within the maritime industry, an SME, or a fast-paced business environment.
3. Sound understanding of accounting procedures, accounts payable and receivable, financial reconciliations, expense management, and administrative operations.
4. Proficient in Microsoft Office or Google Workspace, particularly Excel or Google Sheets, with familiarity in accounting software such as Xero, QuickBooks, or equivalent systems.
5. Strong organisational, time-management, and communication abilities, with meticulous attention to detail, discretion in handling confidential information, and the capability to work independently.

Clarence Khoh
R1552376