PRIVATE SECRETARY

Job Summary

You will support patent attorneys by coordinating communications on patent filings, managing billing and invoicing tasks, and providing secretarial and administrative assistance in a legal or intellectual property environment.

Responsibilities

• Coordinate communication between attorneys, clients, and foreign associates regarding patent filings, deadlines, and related matters to ensure timely responses and accurate information exchange
• Respond promptly to inquiries and requests for information to maintain smooth workflow
• Assist with billing and invoicing activities to support financial processes
• Provide secretarial and administrative support to patent attorneys to facilitate daily operations
• Handle confidential and sensitive information with discretion, maintaining ethical and professional standards
• Perform other secretarial and administrative functions as needed to support the team

Preferred competencies and qualifications

• Previous experience as a legal secretary, patent secretary, or similar role in a law firm or intellectual property setting preferred but not essential
• Knowledge of patent prosecution procedures and IPOS digital hub system is a plus
• Proficiency in Microsoft Office Suite
• Good written and verbal communication and interpersonal skills
• Strong organizational and multitasking abilities with attention to detail
• Ability to work independently and collaboratively in a fast-paced environment with tight deadlines