Personal Assistant to CEO (Nearest MRT: Canberra MRT)

Location: 513 YISHUN INDUSTRIAL PARK A 768736

Working hours: Monday to Friday: 9am to 6pm

• With AWS
• Medical benefits
• Other Employee Benefits
• Walking distance from Canberra MRT/ close proximity to Yishun MRT

About the Role

You will provide dedicated administrative and coordination support to the CEO, helping manage priorities, meetings, travel, and follow up actions. The role requires discretion, sound judgement, and the ability to anticipate needs in a fast paced environment.

Job Responsibilities

• Manage the CEO’s calendar, appointments, and meeting requests; resolve scheduling conflicts and protect time for key priorities.
• Coordinate internal and external meetings, prepare agendas and briefing materials, record minutes, and track action items through to completion.
• Arrange business travel, including flights, accommodation, transport, itineraries, and visa documentation where required.
• Draft and organise correspondence, presentations, reports, and other documents for the CEO’s review.
• Act as a point of contact between the CEO, management team, employees, and external stakeholders, handling enquiries professionally.
• Follow up with department heads on deadlines and deliverables, and keep the CEO informed of progress and outstanding matters.
• Maintain confidential records, contact lists, and document filing systems with appropriate access controls.
• Prepare expense claims, reconcile business travel expenses, and coordinate supporting documents with Finance.
• Coordinate business visits, stakeholder hospitality, and company events involving the CEO.
• Support special projects, research, and other administrative duties assigned by the CEO.

Requirements

• Diploma or degree in Business Administration or a related discipline, or equivalent relevant experience.
• At least 3 years of relevant PA, executive assistant, or senior administrative experience, preferably supporting senior management.
• Experience managing busy calendars, business travel, meeting documentation, and follow up actions.
• Proficiency in Microsoft Office and digital collaboration tools, with good document and presentation skills.
• Excellent organisation, attention to detail, discretion, and judgement when handling confidential matters.
• Ability to prioritise changing requests, work independently, and maintain a calm and professional approach.
• Effectively bilingual with good command of spoken and written English and Mandarin. (To communicate and liaise with Chinese speaking overseas and local counterparts/customers)