Executive Assistant/ Personal Assistant

Job Description:

• Oversee the Managing Director’s (MD’s) calendar, appointments, meetings and daily priorities.
• Manage incoming emails, telephone calls and correspondence, including preparing and drafting letters, emails and briefing documents.
• Coordinate and arrange business travel, including flight and hotel bookings, visa applications, ground transportation and comprehensive travel itineraries.
• Organise meeting materials, prepare agendas and presentations, record meeting minutes and monitor follow-up actions.
• Oversee the day-to-day operations of the Singapore office, including office supplies, IT and telecommunications support, vendor coordination, facilities management and visitor arrangements.
• Manage and maintain corporate records, agreements and document filing systems for both entities.
• Liaise with corporate secretaries, auditors, legal advisors and banking institutions on statutory filings, regulatory renewals and Know Your Customer (KYC) requirements.
• Handle supplier invoices, staff expense claims and payment requests for management approval.
• Assist the finance department with supporting documentation, account reconciliations and month-end reporting requirements.
• Provide administrative support for tender submissions and business proposals, including document preparation, formatting, version control, compliance checks and submission coordination.
• Develop and maintain up-to-date contact databases covering clients, business partners, shipyards and suppliers.

Requirements:

• Diploma in Business Administration or any related fields.
• Minimum 5 years of experience as Executive Assistant or Personal Assistant role.
• Excellent communication and presentation skills

Interested applicants for the above advertised position(s), please kindly email an updated copy of your resume to: [email protected];

EA License No.: 13C6305

Registration No.: R23117856 CHOE KIN MUN

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