Corporate Secretarial Assistant

Position Overview

Support the corporate secretarial team in managing assigned company secretarial matters and ensure timely completion of statutory filings and documentation in compliance with the Companies Act and relevant regulatory requirements.

Key Responsibilities

• Assist in handling corporate secretarial matters for assigned clients and support the team in delivering quality secretarial services.
• Prepare board resolutions, shareholder resolutions, meeting minutes, and other statutory secretarial documents.
• Assist in monitoring statutory filing deadlines with ACRA and ensure accurate and timely submission of required filings.
• Support the arrangement of board and shareholder meetings, including preparation of meeting agendas, minutes, and related documents.
• Maintain and update corporate statutory records, registers, and client documentation files.
• Assist with new client onboarding processes, and preparation of share certificates and controller filings.
• Handle routine client correspondence and administrative matters relating to corporate secretarial services.
• Escalate complex issues or matters requiring further review to the supervisor.
• Support internal process improvement initiatives and perform other ad-hoc duties as assigned.

Requirements

• Fresh graduates or candidates with relevant corporate secretarial experience are welcome to apply.
• Basic understanding of the Companies Act and corporate secretarial regulatory requirements is preferred.
• Detail-oriented, responsible, proactive, and willing to learn.
• Good communication skills with the ability to work independently and as part of a team.
• Able to manage multiple tasks and meet deadlines in a fast-paced environment.
• Good command of written and spoken English.
• Proficient in Microsoft Office applications; familiarity with ACRA filing processes will be an advantage.