Supply Chain Specialist (Vendor Management)

JOB SUMMARY:

We are seeking a detail-driven and quick-thinking professional who will be responsible for managing vendor onboarding and maintaining vendor master data, support the optimization of our end-to-end supply chain operations, as well as driving continuous improvement. This role ensures data integrity, operational efficiency, and compliance with internal controls and regulatory requirements.

KEY RESPONSIBILITIES:

Vendor Setup & Master Data Management

• Coordinate and execute vendor onboarding and setup activities in respective systems.
• Maintain accurate and up-to-date vendor master data, including company information, certifications, banking details, and contact records.
• Validate vendor documentation and ensure completeness before activation.

Vendor Scorecard Management

• Develop, maintain, and monitor vendor performance scorecards.
• Generate periodic performance reports and communicate results to internal stakeholders.
• Support supplier performance reviews and continuous improvement initiatives.

Reporting& Data Analysis

• Analyze and prepare regular reports on supplier performance and operational.
• Identify opportunities to improve processes and efficiency.
• Prepare regular management reports and dashboards with actionable insights.

Vendor Compliance Management

• Maintain and update the Vendor Compliance Manual (VCM).
• Liaise with Corp IT team on the timeline on data uploading and broadcasting to vendors on updated version of the VCM.
• Support internal and external audits related to vendor compliance.

Purchase Order (PO) Management

• Review and approve purchase orders in accordance with company policies and authorization limits.
• Validate non-approved PO and liaise with respective buyer for necessary action.

Stakeholder & Vendor Coordination

• Serve as the primary point of contact for vendor-related matters.
• Collaborate with finance, logistics, and business teams to ensure smooth supplier operations.
• Drive continuous improvement initiatives to enhance efficiency.

QUALIFICATIONS AND REQUIREMENT:

• Bachelor's Degree in Supply Chain Management, Business Administration, Procurement, Logistics, or related field.
• 3–5years of experience in vendor management, procurement operations, supply chain, or related functions.
• Experience with ERP systems such as Oracle, JDE, or similar platforms.
• Strong analytical and reporting skills with proficiency in Excel and data analysis tools.
• Knowledge of vendor compliance, supplier performance management, and procurement processes.
• Excellent communication, stakeholder management, and problem-solving skills.

KEY COMPETENCIES:

• Vendor Relationship Management
• Procurement Operations
• Data Management & Reporting
• Compliance& Risk Management
• Analytical Thinking
• Attention to Detail
• Cross-Functional Collaboration
• Process Improvement