School Admin Assistant (Yishun)

Job Scope:
General Administration

• Assist in the counting / sorting / packing / distribution of brochures or leaflets/items to the teachers and students.
• Assist in the dissemination of information: school circulars, parents’ messages.
• Inventory management of spare uniforms and first aid items.
• Assist with the updating of Organisational Chart when new staff joins, or resigning staff leaves.
• Assist with updating the attendance system on a daily basis, using the IT-enabled system of attendance tracking.
• Any other duties assigned by School Leaders, Administrative Managers (AM) or Operation Managers (OM), including supporting school key personnel as assigned by the AM.

Reception

• Cover front desk customer service duties for Primary School and MOE Kindergarten.
• Answer phone calls, attend to walk-in visitors, takes messages, responds to enquiries and provide general useful information (in a dynamic environment where high calls volume can be expected during peak hours).
• Maintain customer related information when required, eg phone log.
• Communicate with teachers regarding parents’ feedback/ messages
• from phone calls or walk-in parents.
• Handle daily varied demands and queries from parents/ students/ vendors/ staff etc.
• Render first level assistance to walk-in students’ needs including attending to sick and injured students, early dismissals. To escalate such cases to other colleagues in the office immediately if it is beyond superficial cases of injuries.
• Handle/ support situation when student(s) vomited and soiled their clothes.
• Assist students in times of need, e.g. handling lost & found items, change of uniform, contacting teacher/ parent, locating classroom.
• Assist in receiving of goods and incoming mails.
• Maintain tidiness of the reception area at all times.

Requirements:

• At least 3 years of working experience as administrative role (based on exact years of experience eg. 7.5 years of experience will be regarded as 7 years
• To have at least 3 GCE 'N' Level passes

Working Hours: Mondays to Thursdays: 7am to 4pm (inclusive of 1/2 hr lunch break), Fridays: 7am to 3.30pm (inclusive of 1/2 hr lunch break)
*Services are not required on weekends and gazetted public holidays.

Contract Period: 1 Jan 2027 to 31 Dec 2027 (1 year) - with the option to extend from 1 Jan 2028 to 31 Dec 2028

Location: Yishun

EA License No.: 96C4864

Reg No.: R26159658 BRANN LEONG CHUN HOE