Programme Coordination Intern

Overview

We are looking for a proactive and detail-oriented intern to support one of our multi-party strategic programs. This role is a blend of high-level stakeholder management, event operations, and digital content coordination. You will play a key role in executing our mid-term review and launching our digital presence.

Key Responsibilities

1. Event & Program Coordination

• Assist in the end-to-end planning and execution of a review meeting for Principal Investigators (PIs), scientists, students and Steering Committee members (50+ pax).
• Source and liaise with internal and external parties (venue, catering, and AV) to ensure seamless event delivery.
• Manage complex calendars across multiple stakeholders to finalize meeting timelines.

2. Stakeholder Engagement & Documentation

• Act as a point of contact for research teams, tracking inputs and ensuring all program updates are submitted on time.
• Prepare professional meeting materials, draft comprehensive minutes, and maintain an organized digital filing system for all program documentation.

3. Digital Content & Website Development

• Collect and consolidate content (e.g., project descriptions, PI profiles) from multiple stakeholders.
• Work directly with external web developers to support the development of a programme website
• Ensure content completeness, clarity, and consistency; Finalize web copy and layout based on feedback from PIs and committee members.

4. General Administrative & Ad-Hoc Support

• Assist with ad-hoc administrative duties
• Help design or format slide decks, posters, or communication materials
• Provide front-of-house assistance during the event, managing registration and attendee queries.
• Conduct ad-hoc research for special projects or vendor comparisons as requested

Requirements

• Good written and verbal communication skills.
• Strong organisational and time management skills, with the ability to prioritise multiple tasks and meet competing deadlines.
• Good analytical and problem-solving skills.
• Proficient in Microsoft Office (Word, Excel, PPT).