Logistics Admin Assistant

Job Summary

We are seeking a responsible and organised Logistics Admin Executive to support daily logistics and administrative operations, ensuring accurate documentation, coordination, and communication across teams and stakeholders.

Responsibilities

• Maintain accurate documentation and records for logistics and administrative tasks
• Prepare and process logistics documents, invoices, and reports to support operations
• Enter and update shipment, delivery, and operational data to ensure record accuracy
• Coordinate with customers, transporters, suppliers, and internal teams to facilitate smooth logistics processes
• Assist in arranging shipments, deliveries, and collection schedules to meet operational timelines
• Monitor ongoing logistics jobs and follow up on outstanding operational issues to ensure timely resolution
• Support billing, invoicing, and basic account documentation to assist finance processes
• Manage emails, phone enquiries, and customer correspondence to maintain effective communication
• Organise and file permits, shipping documents, invoices, and other records for easy retrieval
• Provide general administrative and operational support to the logistics team to enhance efficiency
• Perform ad-hoc administrative duties as assigned to support team needs

Preferred competencies and qualifications

• Prior experience in logistics, freight forwarding, or administrative roles to contribute relevant knowledge
• Basic proficiency in Microsoft Excel, Word, and email applications to perform daily tasks
• Strong organisational and communication skills to manage multiple tasks and liaise with stakeholders
• Ability to work independently and handle multiple responsibilities effectively
• Attention to detail and eagerness to learn to improve job performance
• Willingness to undergo training to develop necessary skills and knowledge