Admin Assistant

Position Overview

We are seeking a reliable, professional, and welcoming Administrative & Reception Assistant to manage our client's front desk and serve as the primary face and voice of their company. This dual-role position combines front-line customer service with essential administrative tasks, ensuring seamless day-to-day office operations.

KEY RESPONSIBILITIES

1. Reception & Front Desk Management

• Greet and welcome visitors, clients, and vendors warmly, ensuring a positive initial impression.
• Manage visitor registration, issue guest badges, and enforce security/check-in procedures.
• Answer, screen, and route incoming main-line calls professionally; record accurate messages.
• Maintain a clean, organized, and presentable reception area, executive waiting lounge, and lobby.
• Receive, sort, and distribute daily incoming mail, deliveries, and courier packages.

2. Administrative & Operational Support

• Monitor and maintain stock levels of office supplies, stationery, and breakroom essentials; place orders as required.
• Manage meeting room bookings, ensure correct AV/tech setup, and arrange light refreshments for executive meetings.
• Assist with scheduling, calendar coordination, and basic travel arrangements for staff as requested.
• Perform general clerical duties including data entry, scanning, photocopying, filing, and digital document management.
• Assist with processing basic expense receipts, invoices, and coordinating vendor service visits (e.g., IT, facilities, cleaning).

Required Experience & Qualifications:

• 1–3 years of experience in a reception, front desk, or administrative support role.
• Proficiency with MS Office Suite (Word, Excel, Outlook) and basic office hardware.

Chan Chee Meng
EA 07C3069/R1110620