Admin (Warehouse / Logistics)

Job Title: Admin (Warehouse / Logistics)

Job Summary:
The Admin supports daily administrative and documentation functions to ensure smooth warehouse and logistics operations, including coordination, data entry, and communication with internal and external parties.

Key Responsibilities:

1. Documentation & Data Entry

• Prepare and process documents such as Delivery Orders (DO), invoices, permits, and job sheets
• Perform accurate data entry into systems (WMS / Excel / internal systems)
• Maintain proper filing (softcopy & hardcopy) for all operational documents

2. Coordination & Communication

• Liaise with customers, drivers, warehouse team, and operations staff
• Assist in scheduling deliveries, collections, and warehouse activities
• Follow up on job status and update relevant parties

3. Operational Support

• Assist in job creation, job closing, and system updates
• Support import/export documentation flow
• Coordinate document handover between Customer Service (CS) and Operations

4. Billing & Reporting

• Assist in preparing billing, quotations, and invoices
• Track job completion and ensure all required documents are submitted
• Prepare simple reports (daily jobs, delivery status, discrepancies)

5. Issue Handling

• Handle basic customer inquiries and escalate when necessary
• Track missing documents, delays, or discrepancies
• Support in resolving operational issues

6. General Administrative Duties

• Maintain office supplies and administrative records
• Support HR/Admin tasks when required (attendance, simple coordination)
• Perform ad-hoc duties assigned by management

Requirements:

• Basic knowledge of logistics/warehouse operations preferred
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Good communication and coordination skills
• Able to multitask and work in a fast-paced environment

Additional Information:

• Working Location: Alps Ave.
• Working Hours: 5.5 working days,
• Company Transport: Pick-up points - Bedok, Pasir Ris, Tampines, Sengkang.

How to Apply:

Interested applicants may click 'Apply' or contact the RecruitmentTeam via WhatsApp at +65 97815157 (Lijun).