Shipping & Operations Executive

Job Responsibilities:

• Work closely with the appointed 4PL service provider and factories to coordinate day-to-day shipment operations and ensure timely execution.
• Liaise with shipping lines, freight forwarders, and other logistics service providers on shipment bookings, schedules, documentation, and other shipping-related matters.
• Handle the full spectrum of shipping and trade documentation, including commercial invoices, packing lists, Bills of Lading, Certificates of Origin, Letters of Credit (L/C) documentation and negotiation, and other relevant documents for bank and customer submission.
• Ensure all shipping documents and transactions comply with customer requirements, contractual terms, L/C requirements, and relevant import/export regulations.
• Coordinate closely with internal departments and factory, including Sales, Customer Service, Finance, and Supply Chain, to ensure smooth and timely shipment execution.
• Coordinate and resolve shipment discrepancies, documentation issues, and logistics-related claims with relevant internal and external parties.
• Perform any other duties and responsibilities as assigned by the immediate superior.

Job Requirements:

• Diploma or equivalent qualification in logistics/shipping or a related field.
• Minimum 2 years of relevant experience in shipping, logistics, or a related field.
• Experience in preparing a full set of shipping documentation is a prerequisite.
• Knowledgeable and experienced in Logistics operations involving the movement of goods through various export modes, including bulk, containers, flex tanks, and ISO tanks.
• Knowledgeable and experienced in Incoterms, Letter of Credit transactions (UCP 600), and Free Trade Agreements applications.
• Knowledge of requirements in Dangerous Goods shipments and labeling would be an advantage.
• Proficiency in Microsoft Office (PowerPoint, Excel & Word) and SAP experience is preferred.