Project Executive

Job Description

• Handle day-to-day project coordination and administrative matters for assigned projects.
• Prepare, submit and maintain project documentation, reports and records.
• Prepare and follow up on quotations, Progress Claims and Purchase Orders.
• Prepare project documents such as RA, MOS, SWMS, PTW, material submissions, inspection forms, progress reports and handover documents.
• Track document submission status and follow up closely on pending approvals and outstanding matters.
• Liaise with clients, main contractors, suppliers and subcontractors on project coordination matters.
• Coordinate with site teams on manpower, work schedules, materials and site requirements.
• Arrange and follow up on material orders, deliveries, samples and supplier submissions.
• Assist in sourcing materials and obtaining quotations from suppliers and subcontractors.
• Prepare meeting follow-ups and ensure outstanding action items are properly tracked and closed.
• Monitor project progress and update internal progress records and schedules.
• Assist in tracking completed work quantities for progress claims and billing purposes.
• Follow up on client instructions, additional works and changes for quotation / VO preparation.
• Assist Project Manager / Engineer with project-related correspondence and documentation.
• Provide regular project status updates to management.
• Ensure project documents are properly organised and submitted within the required deadlines.
• Perform other project coordination and administrative duties as assigned.

Requirements

• Diploma / Degree in Engineering, Building, Business Administration or related field.
• Relevant experience in construction / M&E project coordination is preferred.
• Strong in paperwork, documentation and follow-up.
• Good knowledge of Microsoft Word and Excel.
• Good communication and coordination skills.
• Well-organised, responsible and able to meet submission deadlines.
• Able to work independently and follow up closely on assigned tasks.