Reception+Administration+Student Services

A School Receptionist manages the school’s front desk and provides administrative and student support. The role involves handling visitors, calls, emails, records, supplies and general office matters to ensure the school operates smoothly.

Job Responsibilities:

Reception & Visitor Management

• Attend to visitors, parents, students and staff at the reception counter.
• Answer and direct incoming calls and enquiries to the appropriate staff.
• Verify visitors and guide them to the relevant personnel or locations.
• Maintain a welcoming, tidy and secure reception area.
  

Administrative Support

• Perform general administrative duties including data entry, filing and record keeping.
• Manage and track school keys and access cards
• Prepare simple letters, forms and notices
• Receive, log, sort and distribute incoming/outgoing mail and deliveries.

Office& Equipment Support

• Support the up keep of photocopiers and office equipment, including replenishing supplies and coordinating repairs.
• Maintain theGeneral Office pantry and storeroom in an organised manner.

Stationery & Inventory Management

• Monitor and maintain stationery and office supplies.
• Conduct monthly stock checks and update inventory records.
• Raise purchase requests and verify incoming deliveries.

Student Administration

• Support Secondary 1registration and student transfer processes.
• Verify documents and update student records in the school system.
• Assist with student-related enquiries, forms, letters and documentation.

Email Management

• Monitor the school's general email inbox and acknowledge enquiries within one working day.
• Route emails to the appropriate staff and maintain basic tracking records.

Others

• Perform other administrative and operational duties as assigned by the school management.

Requirements:

• GCE 'O' Level or Higher NITEC
• 3 years of working experience in reception and general administrative duties in a secondary school
• ·Strong communication skills and customer service oriented with a warm and professional disposition
• Proficient in Microsoft Office application
• This a Contract role for One year/extendable

Others

• Contract Base Year from Jan 2027 to Dec 2027 and another one-year extension
• 5days week from Mondays to Fridays: 8:00am to 5:30pm, inclusive of 1.0hr lunch break

Apply Now:

If you are interested in this role kindly submit your resume to [email protected] stating your availability, expected salary and reason(s) for leaving. We respect your privacy and all communication will be treated with confidentiality. We regret to inform that only shortlisted candidates will be notified.

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“This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”). e2i is the empowering network for workers and employers seeking employment and employability solutions. e2iserves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Groups’ PDPA and e2i’s PDPA.”

Belinda Ho|RA Regn. No R1876407

RMA Consultants Pte Ltd

EA License No. 93C4403