Administrative and Operations Associate

Our client is looking for an administrative and operations associate for a multi-company financial group handling day-to-day office tasks ensururing regulatory compliance.

You will be responsible for the support as an Administrative and Operations Associate with Personal Assistant (PA) responsibilities combining broad office support and workflow optimization. This hybrid role bridges high-level executive support and daily business operations

Responsibilities

• Handle general office administration, vendor management, and meeting schedules for executives.
• Maintain secure digital and physical records following data privacy laws.
• Office infrastructure: Maintain digital and physical filing systems, organize internal communication, and assist with team onboarding.
• Process improvement: Help managers identify and implement efficiency upgrades across departments
• Process management:
• Coordinate internal workflows, track project deadlines, and update corporate databases.

Personal Assistant (PA) Responsibilities

• Calendar management: Control complex executive schedules, book appointments, and filter vital communications.
• Travel logistics: Arrange detailed itineraries, flights, and accommodations..
• Executive support: Prepare meeting agendas, take comprehensive notes, and manage confidential requests with discretion

About You

• Diploma from recognised tertiary establishment.

• Strong organizational and coordination skills with attention to detail.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook)

• Good written and verbal communication skills.

• Prior experience in administrative roles is preferred.