Personal Assistant (PA) to Chairman

KeyResponsibilities

• Manage the Chairman's calendar, appointments,meetings and travel arrangements.
• Prepare, review, and organize business documents,reports, presentations and correspondence.
• Coordinate meetings, prepare agendas, recordaction items and follow up on deliverables.
• Support business administration and projectcoordination across various business units.
• Liaise with internal departments and externalstakeholders to ensure timely communication and execution of tasks.
• Maintain accurate records and ensure properdocument management and confidentiality.
• Conduct research, compile information, andprepare briefing materials to support business decision-making.
• Manage end-to-end travel arrangements, includingflight bookings, hotel accommodations, transportation, and visa applications.
• Ensure travel itineraries are efficientlyplanned and aligned with business requirements.
• Assist with follow-up on sales enquiries andbusiness correspondence via email.
• Support business development initiatives, occasionalbusiness travels to explore potential opportunities may be required. (estimated2 times per month)
• Provide discreet administrative support onpersonal matters for the Chairman & CEO, including personal scheduling orad hoc personal errands, with strict confidentiality maintained at all times.
• Perform other executive support duties asassigned by the Chairman & CEO.

Requirements

• Diploma / Bachelor or above in Business Admin,Management, Secretarial or relevant fields
• Minimum 3 years EA experience, constructionindustry background preferred
• Excellent communication & interpersonalskills to liaise with senior management
• Meticulous, proactive, well-organized andcapable of autonomous work
• Advanced MS Office proficiency (Word/Excel/PPT)
• Strict confidentiality awareness and goodjudgement
• Adaptable to fast-paced working environment
• Provide discreet administrative support onpersonal matters for the Chairman & CEO, including personal scheduling orad hoc personal errands, with strict confidentiality maintained at all times.