Human Resource Executive

We are seeking a responsible, detail-oriented and digitally confident HR Executive to manage our daily HR operations. The successful candidate will handle payroll, work-pass administration, employee records and general HR coordination while using Google Workspace and AI tools to improve efficiency.

Key Responsibilities

• Process monthly payroll, including salaries, allowances, overtime, deductions and employee claims.

• Prepare and submit CPF, SDL, FWL and other required contributions.

• Support annual employment income reporting and employee tax clearance.

• Handle applications, renewals, issuance and cancellations of Employment Passes, S Passes, Work Permits and related passes.

• Maintain trackers for work passes, probation periods, employment contracts and document expiry dates.

• Coordinate employee onboarding and offboarding.

• Prepare employment contracts, confirmation letters and other HR documents.

• Maintain accurate employee records, personnel files, leave data and attendance information.

• Administer employee leave, medical benefits, insurance and claims.

• Assist with recruitment, including job advertisements, interview scheduling and candidate coordination.

• Respond to employees’ routine HR and payroll enquiries.

• Prepare monthly HR reports and support internal and external audits.

• Use Google Workspace applications—including Gmail, Drive, Docs, Sheets, Forms and Calendar—to manage HR documents, workflows and collaboration.

• Use approved AI tools to support document drafting, data analysis, reporting, research and the improvement of HR processes.

• Identify opportunities to automate repetitive HR tasks and improve operational efficiency.

• Ensure confidential employee and company information is handled securely when using digital and AI tools.

• Ensure HR practices comply with company policies and Singapore employment requirements.

• Provide general HR and administrative support when required.

Requirements

• Diploma or Degree in Human Resources, Business Administration or a related discipline.

• At least 1–3 years of relevant HR experience, preferably in Singapore.

• Hands-on experience processing payroll and managing MOM work-pass matters.

• Basic knowledge of Singapore employment regulations, CPF and statutory requirements.

• Proficient in Google Workspace, particularly Google Sheets, Docs, Drive and Forms.

• Comfortable using AI tools such as ChatGPT, Gemini or similar productivity platforms.

• Able to use formulas, trackers and reports effectively in Google Sheets.

• Strong attention to detail and the ability to handle confidential information responsibly.

• Organised, proactive and able to work independently while meeting monthly deadlines.

• Good interpersonal and communication skills.

• An interest in using technology and AI to improve HR processes is an advantage.