Crewing Executive

Main areas of Responsibilities and Duties:

• Manage all aspects of employment administration for seagoing personnel under supervision by Crewing Manager
• Check correctness and completeness of documents as submitted by Manning agencies/crew
• Assist in travel arrangement of the mobilization and de-mobilization of crew including Air Tickets booking/issuance, Visa application, hotel accommodation, etc.
• Liaise and coordinate with manning agencies/travel agencies on crew flight bookings/issuance.
• Ensure candidates are equipped with the relevant requirements (medical, competence certificate / qualification documents).
• Monitor and track validity of seafarer certificates, medicals, and appraisals, keeping accurate records in internal systems/Unisea.
• Coordinate and liaise closely with manning agencies, Master, port agencies and travel agencies for the smooth transition of crew.
• Monitor visa validity and to liaise with agencies/crews to apply/renew as and when necessary
• Apply for Flagstate endorsement/Flagstate seaman book for the officers/Ratings before they join the assigned vessels when required or to liaise with manning agencies to apply on behalf.
• Create new records for crew and to update/upload if any renewed certs received to Unisea. To clear/update the list of expired certs in Unisea
• Ensure all crew has all the essential training certificates, medical reports, visas, sea time records to meet matrix requirement working in close relation with the manning agencies/crew
• Keep track, monitor and update crew’s personnel and training records. To follow up with Vessel Admin/HSE/Crew to track & monitor the training progress. To follow up with manning agencies/crews/Vessel admin with regards to completion of training by crew
• To gather and provide to our clients all crew documentation needed for projects and follow up with clients on those related matters.
• To compile/upload/update crew matrix as and when required by Client/Charterer.
• Maintain a proper and user-friendly filing and document control system for recording and tracking of all documents for the department.
• Monitor and track appraisal of all crew
• Any other tasks assigned by Management/Crewing Manager

Job requirement:

• Diploma holder, with relevant experience in shipping industry (3 years minimum)
• A good team player with ability to multi-task
• Good analytical skills, meticulous and organized
• Proactive, take initiative and well organized
• Good written and verbal communication
• Possess positive work attitude, good interpersonal and communication skills
• Proficient in MS word, excel
• Being conversant with all seafarer training requirements i.e. STCW & MLC regulations