Executive - Logistics and Internal Sales Coordination

About Company:

Our client is a well-known Japanese company and established in Singapore since 1973. The company offers a variety of products including seasonings, frozen foods, processed foods, beverages, sweeteners and amino acids for the consumer market as well as the catering and food processing industries. Apart from its marketing and sales activities locally, the company also performs vital functions to support the Group’s global operations, such as the procurement of flexible packaging materials, chemicals and raw materials, the provision of logistic solutions, and developing new businesses in the region.

Job Description:

- Logistics: Shipment Booking & Freight Management

- Book and coordinate shipments with freight forwarders, shipping lines, and carriers across sea, air, and land modes

- Negotiate freight rates and service terms; regularly benchmark against market to ensure cost competitiveness

- Track shipments end-to-end and resolve delays, discrepancies, or any issues with a sense of urgency

- Lead the carrier selection process by evaluating carriers against defined criteria covering cost, transit time, reliability, and compliance; maintain an approved carrier list and review it periodically

- Ensure full compliance with applicable trade regulations, customs requirements, and Incoterms

- Coordinate with relevant parties to follow up and resolve complex cargo claims

- Internal Sales Coordination: Affiliate Management

- Serve as the operational point of contact for internal sales affiliates, managing order intake and fulfilment coordination

- Monitor sales orders and purchase orders across affiliates; identify demand patterns and flag supply constraints proactively

- Maintain accurate and up-to-date records; prepare regular reports on order status, shipment progress, and any open issues for internal stakeholders

- Work closely with affiliates to navigate order processing workflows and ensure PO discrepancies are identified and resolved accurately and on time

- Perform any other ad-hoc duties as assigned by management

Job Requirements:

- At least Diploma or Degree in Logistics, Supply Chain, Business, or a related field

- 3 - 5 years of relevant experience in freight, logistics coordination or trade operations for the Executive position. If having 5 - 8 years of relevant experience, may consider for the Senior Executive position

- Good-to-have: Working knowledge of marine cargo insurance and claims handling

- Preferably: Familiarity with Incoterms 2020

- Preferably: Experience in trading business

- Proficient in Microsoft Office; experience with SAP (HANA) / SAP Business One system would be an added advantage

- Excellent interpersonal, verbal and written communication skills

- Able to travel occasionally for overseas business trips

Compensation:

- Working location: Central, Singapore

- Working hours: Monday to Friday 9am - 5pm

- Performance bonus

- Variable allowance

- Group insurance, dental and out-patient medical reimbursement

- Career progression and development opportunity

- A diverse culture working environment with positive and motivated international team