Operations Executive

Roles & Responsibilities:

• Manage the end-to-end operational execution of physical and paper commodity trading transactions, including trade entry, contract execution, invoicing, settlement and reconciliation.
• Manage the operational execution of physical commodities, including oil & gas, petrochemicals and other energy or commodity products, such as LPG. This includes cargo and vessel nominations, voyage instructions, terminal coordination, and monitoring of cargo and vessel movements.
• Coordinate with suppliers, customers, terminals, vessels, inspectors, agents and internal teams to ensure the smooth and timely execution of trades.
• Review invoices, contracts and supporting documents; coordinate trade settlement and payment/receipt arrangements; and follow up on outstanding items, discrepancies and claims.
• Perform supplier and customer reconciliations and maintain accurate and complete trade, settlement and operational records.
• Ensure operational and settlement activities are carried out in accordance with contractual requirements, company policies and internal control procedures.
• Provide traders with timely operational information and support in relation to trade execution, logistics and other business matters.
• Perform other duties and ad-hoc assignments as reasonably assigned by management.

Requirements:

• Bachelor’s degree or above in International Trade, Business, Finance, Logistics, Supply Chain Management or a related discipline.
• Minimum 3 years of relevant experience in commodity trading operations, trade settlement, physical operations or a related field, preferably within the oil & gas, petrochemicals, energy or commodities trading industry.
• Hands-on experience in the operational execution of physical commodities, particularly oil & gas, petrochemicals, LPG or other energy products, will be an advantage.
• Strong numerical and analytical skills, with good attention to detail and accuracy.
• Strong organisational, coordination and time management skills, with the ability to manage multiple priorities and work effectively under pressure.
• Strong sense of responsibility, integrity and teamwork, with a professional and collaborative approach to work.
• Excellent command of English and Chinese languages (as the position needs to frequently communicate with English/Chinese speaking stakeholders verbally/ in writing as well as to prepare and proof-read English/Chinese official documents and presentations whenever appropriate).