Administrator

Job Summary

Provide comprehensive administrative and operational support to the Singapore engineering team, coordinating procurement, finance administration, event organization, and reporting to ensure efficient daily operations.

Responsibilities

• Deliver daily administrative support to the Singapore engineering organization to ensure smooth operational execution
• Coordinate local procurement activities by processing Purchase Requisitions (PR), Purchase Orders (PO), and invoice tracking.
• Prepare and issue quotations, maintain accurate data tracking, and generate regular reports for management review
• Organize and coordinate internal and external meetings and events, managing deadlines and resource allocation effectively
• Manage departmental finance administration and maintain personnel-related administrative records with accuracy and confidentiality
• Execute ad-hoc administrative and operational tasks assigned by management to support team objectives

Preferred competencies and qualifications

• Diploma in Business Administration, Operations Management, or related field is advantageous
• Experience with Oracle MRP systems is desirable
• Minimum 3–4 years of relevant administrative or operations support experience, preferably in a technical or engineering environment
• Strong organisational and time-management skills with the ability to handle multiple priorities simultaneously
• Excellent interpersonal and communication skills, both written and verbal, in English
• Proficient in Microsoft Office 365 (Outlook, Excel, Word, Teams)
• High level of attention to detail, accuracy, and confidentiality
• Ability to work independently in a fast-paced, dynamic environment
• Proactive mindset with the ability to recommend and implement process improvements