Officer/Executive, HR & Admin Department

Duties and Responsibilities

• Prepare and monitor employment contracts, pre-employment medical check-ups and submission of security screening details to governmental agencies.
• Facilitate new hires' on-boarding orientation and conduct periodic check-in sessions.
• Create new hire records such as Staff Personnel Files and profile creation via the HR system.
• Process new hire and employees' staff passes, name stamps and name cards.
• Monitor the probationary period of new hires and obtain confirmation recommendation letters from respective supervisors for management approval.
• Conduct the off-boarding process, including exit interviews, handover, final settlement of last drawn salary and archiving of staff personnel file documents.
• Coordinate career fairs and roadshow campaigns, and network with agencies and organisations recruitment opportunities.
• Administer foreign worker matters, including liaising with recruitment agencies on foreign worker manpower needs for the organisation.
• Manage work permit applications and renewals.
• Coordinate the submission of 6-monthly medical examinations (6ME) and repatriation matters.
• Liaise with government agencies (e.g. MOM/HDB) concerning Other Converted Living Quarters (OCLQ).
• Support the payroll administration process, including collation and verification of payroll input data (new hires, resignations, leave and claims).
• Regularly update employment records via the HR system.
• Handle employee and department enquiries pertaining to employment matters, policies and procedures.
• Assist the HOD or assigned HR staff with employee grievances matters as and when required.
• Provide administrative support to the department, including filing, record-keeping and correspondence.
• Prepare procurement documentations for payments for HR related projects and activities
• Support the coordination and administration of employees' medical coverage and training matters.

Candidate Requirements

• O levels/Higher NITEC/ Diploma qualifications or in a related field.
• Minimum 1–2 years of relevant experience in HR & Admin.
• Familiar with HR/payroll systems and Microsoft Office applications.
• Meticulous, well-organised, with strong administrative and coordination skills.
• Good interpersonal and communication skills, with the ability to handle confidential information with discretion.
• Able to work independently and multi-task in a fast-paced environment.

Working Hours
5 days work

Work Location
1 Joo Chiat Complex