Accounts Executive (AP)

Job Purpose

We are seeking a detail-oriented and organised Accounts Executive to join the Finance team on a one-year contract basis. The successful candidate will primarily support the day-to-day Accounts Payable (AP) function, while also assisting with Accounts Receivable (AR), data cleansing, process improvement initiatives.

Key Responsibilities:

1. Accounts Payable

• Manage daily AP activities, including invoice processing, matching and verification against POs, GRNs, contracts and supporting documents.
• Review and resolve invoice discrepancies, including pricing, quantities, GST and supporting documentation.
• Ensure accurate GL, cost centre and department coding, as well as compliance with approval policies.
• Process staff claims, reimbursements and payment run in accordance with approved schedules.
• Perform vendor statement reconciliations and follow up on outstanding or disputed items.
• Handle vendor and internal queries relating to invoices, payments and account balances.
• Maintain accurate AP records and supporting documents for audit and compliance purposes.
• Support internal and external audits and ensure timely, accurate processing in compliance with Company policies, accounting standards and GST requirements.

2. Accounts Receivable & Patient Billing Support

• Assist in maintaining accurate Accounts Receivable records, investigate and assist in resolving billing discrepancies, payment variances and rejected claims.
• Perform reconciliations between billing systems, payment records and financial reports.

3. Data Cleansing & Management

• Perform regular data cleansing, validation and maintenance of billing and finance-related records.
• Identify and rectify duplicate, incomplete, or inaccurate data within finance and patient billing systems.

4. Process Improvement & finance Support

• Review existing AR, billing, and data management processes to identify efficiency improvements.
• Support automation, digitization, and process enhancement initiatives within the finance team.
• Work collaboratively with Finance and other departments to ensure timely resolution of finance-related matters.
• Perform any other duties and responsibilities as assigned by the Finance Manager.

Requirements:

• Diploma or Degree in Accounting, Finance or a related discipline, with preferably 1–3 years of relevant accounting experience.
• Prior healthcare experience is an advantage.
• Familiarity with ERP/accounting systems, preferably SAP Business One and Dynamics 365 Business Central.
• Proficient in Microsoft Excel, including XLOOKUP, PivotTables and data analysis functions.
• Good understanding of AP/AR processes, invoice processing, reconciliations and vendor management.
• Experience in handling large datasets, data validation and data cleansing is an advantage.
• Strong attention to detail, accuracy, organisational and problem-solving skills.
• Good communication and interpersonal skills, with the ability to liaise effectively with internal and external stakeholders.
• Able to work independently and as part of a team in a fast-paced environment while managing multiple priorities.
• Able to commence at short notice is preferred.