Legal & Compliance Executive

About the role

The Legal & Compliance Executive provides operational and administrative support across the Legal, Compliance & Risk (LCR) function. The role owns the recurring processes that keep the function running: contract administration, corporate secretarial coordination, compliance record-keeping, matter tracking, APAC reporting coordination, and vendor administration. The role works closely with business stakeholders across the company and with external providers and is a key point of contact for intake into the LCR function.

Key responsibilities

• Administer the central contract register and repository based on business unit submissions under the Contract Management & Workflow Policy, performing completeness checks and escalating gaps

• Ensure executed copies are filed and key dates (expiries, renewals, notice periods) are tracked and flagged in advance to the responsible business unit and the LCR team

• Follow up with counterparties and internal contract owners to keep contract turnaround on track

• Coordinate corporate secretarial matters for the Singapore entities, including liaising with the external corporate secretarial provider on deliverables, timelines, and fees

• Maintain statutory records support materials, director and shareholder information tables, and delegation of authority records

• Circulate board and shareholder resolutions for execution and track completion

• Support AML/CFT processes, including running counterparty and beneficial ownership screenings, filing results, and maintaining screening logs

• Support regulatory filings and correspondence, including collating annexes and supporting documents and tracking submission deadlines

• Maintain compliance registers, including gifts and entertainment, conflicts of interest, and training records

• Coordinate with business stakeholders across departments to collect data and documents required for legal, compliance, risk and ESG workstreams

About you

• Diploma in law, business administration, or a related field

• At least 5 years of experience in a legal administration, paralegal, corporate secretarial, or compliance support role, ideally in-house or in professional services

• Strong organisational skills and attention to detail, with a track record of managing registers, deadlines, and multi-party follow-ups

• Strong executive functional skills

• High degree of discretion and ability to handle confidential and sensitive information

• Confident communicator able to coordinate and follow up with stakeholders across departments

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with e-signature platforms and contract or matter management tools an advantage