Records Assistant | Jurong East

Job Scope

Development of an inventory list of these physical items to:

• Facilitate stocktake of physical files on long term loan for return to our physical holdings

• Facilitate appraisal of transferred items and accessioning selected ones to our physical holdings for use and inclusion to processing pipeline (e.g. digitisation)

• Enable decision-making for disposal of items that could be duplicate, un-usable or are superseded (i.e. past statutory retention).

Collection management

• Conduct records appraisals with records owners to ascertain values of records for inclusion to proper downstream processes

• Accession transfers from divisions into CIM’s holdings and update status of holdings to ensure accountability of registry files

• Ensure the proper storage and preservation of official registry file

Contribute to Information Discovery

• Perform quality checks (QC) on digitised images before ingesting the images to our search systems

• Conduct historical research on the organisation

• Develop Resources Guides on our holdings/collections for information discovery.

Requirements

• Diploma/Degree Holders
• Able to converse and write effectively
• Proficient with MS office applications such as Word, Excel etc.
• Comfortable carrying load of estimated 15kg at a time.
• Ability to apply simple excel formulas is a bonus.

Contract Duration: 12 months (01/10/2026 to 30/09/2027)

Working Arrangement:
Monday to Friday: 8.30am to 6.00pm

Location: Jurong East

Salary: Either $14 or $17 per hour (Commensurate with experience and qualifications)
(approximately $2,576–$3,128 per full month of service). Salary will be pro-rated accordingly based on the actual service period.

EA License No.: 96C4864
Reg. No.: R26161270 JOEY TAY YI TING