ADMINISTRATIVE EXECUTIVE (CONTRACT/EAST)

Job Summary

You will manage visitor reception, coordinate travel and office supplies for the R&D team, support company events, maintain office equipment, and assist with documentation and reporting to ensure smooth office operations.

Responsibilities

• To manage phone calls, emails and correspondence, host visitors in service areas
• Order and manage MRO supplies including stationery, pantry items, and office equipment, conducting regular stock takes
• Consolidate travel requests for the R&D team and coordinate with Finance to book air tickets, hotels, and car rentals
• Track and replenish stocks of office supplies, refreshments, and facility items to maintain adequate inventory
• Operate and maintain office machines such as printers and copiers to ensure functionality
• Participate in planning and organizing company events as a member of the organizing committee
• Ensure compliance with company policies, rules, and regulations within the office area
• Facilitate the structuring and standardization of company reports, meetings, and records
• Perform additional tasks or projects assigned by material management to support office functions

Preferred competencies and qualifications

• Experience with purchasing processes including quotations and pricing
• Familiarity with vendor/supplier qualification and onboarding processes
• Proficiency in SAP for purchase requisition creation, changes, deletions, release strategies, approval workflows, and vendor invoice processing
• Experience with SAP, Ariba, and Microsoft Form applications is advantageous
• Meticulous work approach and ability to work independently

Required competencies and certifications

• Minimum of 5 years relevant experience in office administration or supply chain functions