ADMIN EXECUTIVE (INSTITUTIONAL CATERING)

As an Administrative Executive, you will assist the Head of Catering in overseeing the operational activities (Catering Dept)

Duties and Responsibilities :

• Handle general administrative tasks to ensure efficient operation.
• Planning of Duty Roster for daily operations.
• Organise and maintain physical and electronic files.
• Oversees inventory and raise Purchase Order accordingly.
• Serves as a point of contact for maintenance, mailing and purchasing requests.
• Provide administrative support to various project, as assigned.
• Provide support and assistance to other team members as needed.
• Under the WSH Act, employees have a duty to keep their workplace and colleagues safe.
• Co-operate with Management and follow safety and health procedures.
• Ensure all employees are WSH/FHC certified and conduct regular checks on their validity.
• Enrol new hires for these courses and Refresher courses for existing employees, two months prior to expiry.
• Report unsafe acts and incidents.
• Be responsible for any other duties that may be assigned to you from time to time as your management deen fit.
• Help with catering operations and set up when required

Requirements:

• Minimum GCE ‘O’ Level / Diploma in Business Administration or equivalent, with at least 1 to 2 years of relevant administrative or operations support experience (F&B or institutional setting preferred).
• Proficient in Microsoft Office (Word, Excel, Outlook) and familiar with electronic filing systems, duty roster planning, and procurement processes.
• Strong organisational and time management skills with the ability to multitask in a fast-paced environment.
• Good interpersonal and communication skills to liaise effectively with colleagues, vendors, and external stakeholders.
• Knowledge of Workplace Safety and Health (WSH) requirements and Food Hygiene Certification (FHC) processes will be an advantage, with a proactive approach to ensuring compliance.