Administrative Executive (Healthcare)

ENGIE Services Singapore is a leading provider of Integrated Facilities Management solutions (IFM), property management, operations and maintenance, specialized rail engineering works, sustainable solutions and FM Consultancy services. With strong presence in various counties across South East Asia, we operate across mission-critical industries - aviation, transportation, healthcare, education, government and commercial.

ENGIE understands the integrated role of facility management and the value of it can be expanded beyond the traditional approach. As a total FM, specialized engineering and sustainable real estate solutions service provider, ENGIE offers a comprehensive range of technical, digital and support services customisable to best suit your unique needs.

Working Hours:

5.5-day work week (Alternate Saturdays)

Responsibilities

Join a dynamic facilities management team and play a key role in supporting site operations, purchasing, HR administration, and client coordination.

• Provide administrative support to site operations and management.
• Prepare attendance reports, overtime claims, leave records, and employee documentation.
• Raise Purchase Requisitions (PR), Purchase Orders (PO), Work Orders (WO), and Billing Advice via CMMS.
• Coordinate with Finance on invoices, claims, and payment follow-ups.
• Maintain proper filing, records, and documentation.
• Support HR administration, including submission of overtime claims, leave, training coordination and staff pass renewals.
• Liaise with clients, vendors, and internal stakeholders on administrative matters.
• Perform data entry and other ad hoc duties as assigned.

Requirements

• Diploma qualification in any discipline
• Minimum 3 years of relevant administrative experience, preferably in facilities management or healthcare environment
• Good organizational, communication, and problem-solving skills
• Proficient in Microsoft Office applications, especially Excel and Word
• Familiarity with CMMS systems will be an added advantage
• Able to work independently and in a team environment
• Possess a positive attitude, strong teamwork, and good interpersonal skills
• Has a good safety mindset and displays good WSH behavior