4 Months Events Coordinator / Associate Executive (GOVT Healthcare)

Job Summary: You will support the planning, coordination, and execution of an event happening on 5 January 2027.

Salary: Up to $3000

Working Hours: Mon-Fri Office Hours

Location: Novena

Role Summary

Support the planning, coordination, and execution of a key stakeholder engagement event. The temp will manage RSVP and guest logistics, assist with event-day operations, and provide post-event administrative support to ensure a seamless experience for attendees and effective follow-up with stakeholders.

Key Responsibilities

Event Planning & Coordination

Coordinate event logistics, including RSVP tracking, guest information, seating arrangements, dietary requirements, door gifts, and other event requirements.

Maintain accurate and up-to-date guest records based on the master list provided by the Advancement Office, including attendance status, accompanying guests, and other relevant details.

Support the coordination of stakeholder and vendor requirements, ensuring details are accurately captured and followed through.

Assist with the preparation of event materials and operational documents, including guest profiles, seating plans, run sheets, administrative briefs, operations plans, and other materials as required.

Event Day Execution (5 January 2027)

Support the event team in the smooth execution of the programme from event setup through to guest departure.

Conduct final checks of event spaces, registration areas, seating arrangements (including table tents), door gifts, presentation materials (e.g. videos and speeches), audiovisual requirements, and other event logistics.

Provide hands-on support throughout the event, including registration, guest reception, dinner service, programme execution, and event teardown.

Post-Event Follow-Up

Following the event, support the Advancement team with timely and personalised follow-up activities, including:

Consolidating attendance and engagement information.

Tracking and coordinating thank-you communications.

Preparing and distributing personalised follow-up materials, where required.

Maintaining a post-event action tracker and following up with internal stakeholders on outstanding commitments and potential opportunities.

Supporting the reconciliation and closure of outstanding event-related matters with vendors and internal stakeholders.

Assisting with other donor stewardship and engagement activities arising from the event, as required.

Requirements:

• Min Diploma in any field

• Prior admin / event coordination experience preferred

Interested candidate, kindly send a copy of your resume to

[email protected]

Adeline Lim Xin Ying [R23112000]

Email Address: [email protected]

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