1 yr Contract HR Executive Assistant (Benefits L&D/ Healthcare) #HZO

Duration: 1 yr contract
Salary: Up to $3K (Depending on experience)
Working location: One north

Job Scope:

• • Coordinate end-to-end training programmes including participant registration, attendance tracking, and automated reminders
• • Create and maintain course runs, update programme information, and manage comprehensive participant databases
• • Maintain accurate L&D records, tracking files, and training databases in compliance with organisational standards
• Financial and Vendor Management:
• • Process training-related invoices, purchase orders, and systematically track payment status for external training vendors
• • Support government-related training grant submissions including preparation of absentee payroll claims and supporting documentation
• Data Management and System Administration:
• • Prepare and validate data files for mass uploads into HR systems, including awards and long service recognition programmes
• • Assist with sponsorship and scholarship administration including document verification, appointment scheduling, preparation of standard contracts, and record maintenance
• Reporting and Compliance:
• • Prepare comprehensive reports, summaries, and documentation for internal audits and management reviews
• • Maintain audit trail documentation and ensure compliance with organisational policies
• Leave & Benefits Administration
• Leave Management:
• • Support comprehensive leave administration including processing requests, conducting document completeness checks, and preparing system updates
• • Manage government-paid leave processes including maternity, paternity, shared parental and childcare leave with accurate portal submissions
• Benefits and Insurance Administration:
• • Handle insurance administration including staff queries, claims submission processing, and approval tracking
• • Coordinate claim documentation, manage insurer submissions, and maintain detailed case records
• Regulatory Compliance:
• • Compile and prepare detailed reports for leave audits, identify and highlight variances, and maintain organised audit trail documentation
• General Administrative Support
• • Maintain accurate records, e‑filing and document management on SharePoint and HR systems.
• • Perform data entry and ensure high data accuracy across all HR processes.
• • Assist in preparing PowerPoint slides, reports, and process documentation.
• • Provide general team administrative support as required.

Job Requirements:

• Min. Diploma in HR/ Business or any relevant field
• Min. 1 yr relevant HR experience preferably in ops, benefits administration, training, L&D

Interested candidates may apply by submitting their updated resume to [email protected]

Melissa Zhang Zhiqi (Mezzo)
CEI No: R2197564
Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599