12m Contract ESP Administrator #HFT

Working Arrangement: 4 days WFO, 1 day WFH
Number of Vacancies: 2

Job Responsibilities

• Assist with the preparation, review and execution of contracts and Non-Disclosure Agreements (NDAs) through wet-ink and electronic signing processes.
• Coordinate and schedule interviews, meetings and other business appointments.
• Maintain and update procurement records, including contracts, purchase orders and vendor information.
• Provide end-to-end administrative support for low-value purchases and manage straightforward subscriptions independently.
• Liaise with vendors on user administration matters, including adding, removing or transferring users.
• Support invoice processing and related administrative activities.
• Monitor contract renewal dates and coordinate the renewal process.
• Enter and maintain accurate procurement records in relevant procurement management systems, such as INFOmatch, SAP and Coupa.
• Ensure data accuracy, integrity and consistency across procurement systems.
• Prepare regular and ad-hoc procurement reports to support internal stakeholders.
• Maintain procurement documentation and ensure compliance with record-keeping requirements.
• Provide administrative support for projects and operational activities relating to sourcing and procurement.
• Assist with addressing straightforward end-user queries.
• Perform other administrative duties as assigned.

Requirements

• Diploma or Degree in Business Administration, Finance, Information Systems or a related discipline.
• 1 to 3 years of relevant administrative experience.
• Good organisational and time management skills.
• Strong attention to detail and accuracy.
• Proficient in Microsoft Office applications.
• Familiarity with procurement management systems and tools is advantageous. Experience with INFOmatch, SAP or Coupa will be an added advantage.
• Good communication and interpersonal skills.
• Ability to manage multiple tasks, prioritise effectively and work with minimal supervision.
• Basic understanding of procurement processes and vendor management.
• Candidates with relevant transferable administrative or procurement experience are welcome to apply.

For interested candidates, please submit your latest resume to [email protected]

Jacqueline Fong Hsin Ting (R21103226)
Recruit Express Pte Ltd
Company Reg. No. 199601303W
EA License Number: 99C4599