ADMIN / ACCOUNT ASSISTANT

Job Summary

We are seeking a detail-oriented and organized individual to join our team as a Full Time Administrative Assistant. The candidate will be responsible for various administrative tasks, including bookkeeping, order fulfillment, customer service, and inventory management.

Responsibilities

• Provide administrative support to project teams to ensure smooth daily operations
• Maintain accurate bookkeeping records to support financial tracking and reporting
• Perform data entry and manage payroll functions to ensure timely and accurate employee compensation
• Assist in preparing and processing invoices, quotations, purchase orders, and payment documents to facilitate financial transactions
• Record and maintain accounts payable and accounts receivable transactions to ensure accurate financial records
• Follow up on outstanding payments and invoices to improve cash flow and reduce delays
• Perform ad-hoc administrative duties as assigned by management to support business needs

Preferred competencies and qualifications

• Diploma or equivalent; accounting or finance-related qualifications are a plus
• Prior experience in administrative and accounting support roles is preferred
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with accounting software (e.g., QuickBooks, Xero, MYOB) is an advantage
• Strong organizational, time-management, and problem-solving skills
• Excellent verbal and written communication abilities
• Ability to maintain confidentiality and handle sensitive financial information responsibly