Sales admin

Role Overview:We are seeking an organized, proactive, and detail-oriented Sales Admin to support our day-to-day sales operations. In this role, you will streamline client communications, manage administrative workflows, track transaction pipelines, and support basic recruitment and scheduling tasks to ensure seamless day-to-day business operations.

Key Responsibilities

• Sales Coordination & Client Support:

  • Coordinate appointments, viewing schedules, and client meetings across daily calendars.

  • Liaise with clients via WhatsApp, phone calls, and email to provide timely updates and reminders.

  • Communicate effectively with Mandarin-speaking clients to ensure clear and professional client service.

• Administrative & Transaction Processing:

  • Prepare, review, organize, and file sales documentation, agreements, presentation decks, and transaction paperwork.

  • Maintain and update CRM records, client databases, and sales performance trackers.

  • Manage invoicing, payment records, receipts, and basic commission/sales tracking logs.

• Hiring & Operational Support:

  • Post and update job openings across relevant portals.

  • Screen incoming resumes, conduct preliminary phone interviews with potential candidates, and schedule interviews.

  • Handle general office/administrative errands and ad-hoc operational tasks as assigned.

Job Requirements

• Residency: Singaporeans or Singapore Permanent Residents (PR) only.

• Language Proficiency: Strong command of English and fluency in spoken Mandarin to liaise with Chinese-speaking clients and partners.

• Computer Literacy: Proficient in Google Workspace (Sheets, Docs, Calendar) or Microsoft Office (Excel, Word), and WhatsApp Business.

• Key Traits: High attention to detail, strong time-management skills, and able to work independently in a fast-paced sales environment.

• Experience: Prior experience in sales support, administration, customer service, or real estate/property coordination is an advantage (fresh graduates or career switchers with a positive attitude are welcome).