Accounts Assistant

ACCOUNTS ASSISTANT

About IZEEM PTE LTD

iZeeM Pte Ltd is a leading provider of intelligent fleet management, IoT, AI video telematics, and business resource optimization solutions. Through strategic collaborations with global technology partners, we help organizations improve operational efficiency, safety, sustainability, and business performance across multiple industries.

We are looking for proactive ,organized and a detail-oriented Accounts Assistant to join our growing team. The successful candidate will support the Finance Department while providing administrative support to the Purchasing and Operations teams to ensure smooth day-to-day business operations.

Job Responsibilities

A. Finance & Accounting

• Process Accounts Payable (AP) and Accounts Receivable (AR) transactions accurately and promptly.
• Prepare customer invoices, credit notes,debit notes and payment receipts.
• Process supplier invoices, staff claims and payment vouchers.
• Monitor customer collections and supplier payment schedules.
• Record and reconcile accounting transactions using Xero and Microsoft Excel.
• Perform bank, debtor, creditor and general ledger reconciliations.
• Maintain proper accounting records and filing systems.
• Assist in month-end and year-end closing activities.
• Support the Accountant in preparingmanagement reports, financial statements and audit schedules.
• Liaise with customers, suppliers, auditors and external accountants on finance-related matters.

B. Purchasing & Vendor Administration

• Assist in sourcing quotations and coordinating purchases with approved vendors.
• Prepare Purchase Orders (POs) and monitor delivery schedules.
• Maintain supplier information, pricing records and procurement documentation.
• Coordinate with vendors on deliveries, invoices, warranty claims and replacement of goods.
• Track outstanding purchase orders and follow up on overdue deliveries.
• Support vendor evaluation and maintain good supplier relationships.

C. Operations & Inventory Support

• Prepare and issue Delivery Orders (DO), Goods Receipt Notes (GRN) and related inventory documents.
• Verify incoming and outgoing inventory against delivery documents.
• Perform periodic stock counts and inventory reconciliation.
• Maintain accurate inventory and asset records.
• Coordinate with the Operations team to ensure timely fulfilment of customer orders.
• Report inventory discrepancies and assist in stock investigations.
• Support inventory planning and replenishment activities.

D. Administrative Support

• Maintain accurate documentation and electronic filing systems.
• Prepare reports, spreadsheets and administrative documents.
• Assist with corporate administration and ad hoc duties assigned by Management.
• Support process improvements to enhance operational efficiency.

Qualifications& Requirements

• Diploma in Accounting, Finance, Business Administration or a related discipline.
• Minimum 2–5 years of relevant working experience in accounting or finance. Fresh graduates with strong aptitude may also be considered.
• Proficient in Microsoft Excel, Microsoft Office 365 and accounting software (preferably Xero).
• Familiarity with purchasing, inventory or warehouse administration will be an advantage.
• Strong numerical ability with excellent attention to detail and accuracy.
• Good organisational and time management skills with the ability to multitask.
• Able to work independently while collaborating effectively within a team.
• Good interpersonal and communication skills with the ability to liaise professionally with customers, suppliers and colleagues.

What We Offer

• Competitive remuneration package.
• Opportunities for career growth and professional development.
• Exposure to finance, procurement, inventory management and business operations.
• A collaborative and supportive work environment within a growing technology company.