People Partner

Key Responsibilities

Executive & Secretarial Support

• Manage calendars, appointments, and meeting schedules for senior management.
• Coordinate internal and external meetings, including preparation of agendas, presentations, and supporting documents.
• Take meeting minutes and monitor follow-up actions.
• Manage correspondence, emails, reports, and confidential business documents.
• Arrange business travel, accommodation, and itineraries.
• Act as a liaison between management, employees, clients, and external stakeholders.

Administration & Office Management

• Oversee daily office administration and ensure efficient office operations.
• Maintain company records, contracts, policies, and filing systems.
• Prepare business reports, presentations, letters, and documentation.
• Coordinate office supplies, vendor relationships, facilities management, and procurement activities.
• Support budget tracking, invoice processing, and expense administration.
• Organize corporate events, meetings, and employee activities.

HR Operations

• Support the full employee lifecycle, including onboarding, transfers, and offboarding processes.
• Maintain employee records and ensure HR documentation is accurate and up to date.
• Coordinate employment contracts, letters, and HR-related documentation.
• Assist with leave administration, attendance tracking, and employee data management.
• Support payroll preparation by coordinating HR information and employee records.
• Coordinate employee benefits administration and insurance-related matters.
• Assist with work pass, employment pass, and immigration-related administration where applicable.
• Support employee engagement activities, training coordination, and internal communications.
• Ensure compliance with company policies and employment regulations.

Business & Project Coordination

• Coordinate cross-functional projects and support management initiatives.
• Track project timelines, deadlines, and deliverables.
• Monitor action items arising from management meetings.
• Support process improvements and operational efficiency initiatives.
• Assist management with special assignments and strategic projects.

Requirements

Education

• Diploma or Bachelor's Degree in Business Administration, Human Resources, Management, Secretarial Studies, or a related discipline.

Experience

• 5 years of experience in administration, executive assistant, office management, HR operations, or coordinator roles.
• Experience supporting management teams and coordinating business activities.
• Experience in HR administration and employee lifecycle support is preferred.
• Experience handling confidential information and corporate documentation.