Senior Admin Executive

Job Description & Requirements

Description:

• Salary Package: S$2200 up to S$2800
• Full-time position
• Working Hours: Mon to Fri, 9am to 6pm
• Main Office is at Oxley Bizhub 2

Key Responsibilities:

1.Accounting & Financial Management

• Maintain full/partial sets of accounts (AP, AR, GL)
• Prepare monthly financial statements and management reports
• Perform bank reconciliations and ensure accurate financial records
• Handle invoicing, collections, and payments
• Support year-end closing and liaise with external auditors
• Ensure compliance with Singapore Financial Reporting Standards (SFRS)

2.Taxation & IRAS Compliance

• Prepare and submit GST returns (F5/F7) in compliance with IRAS requirements
• Assist in Estimated Chargeable Income (ECI) and Corporate Income Tax (Form C/C-S) submissions
• Maintain proper tax documentation and schedules
• Liaise with IRAS on tax queries, audits, or clarifications
• Monitor tax deadlines and ensure timely submissions

3.Purchasing / Procurement

• Source suppliers and obtain quotations
• Issue Purchase Orders (PO) and track deliveries
• Negotiate pricing and ensure cost-effectiveness
• Monitor inventory and coordinate with operations

4.Administrative & Office Management

• Oversee daily administrative operations
• Handle customer's queries
• Maintain proper filing (physical and digital records)
• Support HR administrative matters (leave tracking, onboarding documentation, Work Pass Administrative)
• Manage office supplies, contracts, and service providers
• Support senior management in coordinating meetings, calendars, travel arrangements and expense claims
• Assist with any ad-hoc tasks when required.

Requirements:

• Diploma/Degree in Accounting, Business Administration, or related field, preferably within the Construction industry.
• Minimum 2 to 3 years of relevant experience
• Understand MOM regulations related to Construction sector.
• Bilingual in English and Mandarin (to liaise with Mandarin speaking associates).
• Strong knowledge of accounting principles and taxation
• Familiarity with accounting ABSS software
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Strong organizational, communication, and multitasking skills
• Meticulous and well organized
• Must have experience in administration and tax submission.
• To maintain confidentiality and exercise discretion