Admin Assistant (School)

Key Responsibilities

Science Lab & General Admin Focus:

• Science Lab & Math Room Maintenance: Manage the upkeep, tidiness, and inventory of the school’s Science Laboratory and Mathematics Room.
• Material Procurement & Prep: Purchase small experiment items and set up learning stations, practical tests, and performance tasks.
• General Logistics: Facilitate printing, laminating, sorting, binding, and scanning of classroom materials and remedial worksheets.
• Daily Operations: Assist with teacher relief timetabling and manage the classroom distribution of teaching materials and student magazines.

General Admin & Exam Operations Focus:

• Exam Operations Support: Prepare, print, and organize specialized labels and signage required for major school examinations (including English Oral, Mother Tongue Oral, and written papers).
• General Administrative Services: Execute bulk printing, scanning, shredding, laminating, and sorting of official school resources.
• Daily Coordination: Assist with the daily teacher relief scheduling matrix and ensure newspapers/collaterals are systematically distributed to classrooms.
• Ad-Hoc Support: Assist the Department Heads (English, Mother Tongue) and the Admin Manager with daily operational duties.

Working Hours

• Mondays to Thursdays: 6:45 AM to 4:00 PM (inclusive of a 45-minute lunch break).
• Fridays: 6:45 AM to 3:30 PM (inclusive of a 45-minute lunch break).
• Off days on Saturdays, Sundays, and gazetted Public Holidays.

Job Requirements

• Experience: Minimum 2 years of relevant working experience in Singapore school administration or an MOE environment.
• Core Competencies: Ability to multitask independently, work seamlessly as a team player, and display high individual initiative.
• Skills: Strong interpersonal communication skills and basic proficiency in office productivity software/IT systems.