Admin Executive (1 Year Contract)

Job Overview

You will be working closely with the Senior Management in delivering high-level secretarial and administrative support. This role manages complex calendars, coordinates seamless travel and meeting logistics, handles confidential information, and tracks business expenses. Acting as a key operational anchor, you will collaborate with administrative colleagues across Senior Leadership to execute ad hoc projects, resolve daily operational challenges, and ensure smooth workflow.

Responsibilities

• Provide comprehensive secretarial and administrative support to Senior Management.
• Coordinate, schedule, and prioritize meetings and calendars with internal and external stakeholders.
• Handle sensitive information with the utmost discretion, integrity, and professionalism.
• Manage flight, accommodation, and transport bookings in compliance with company policy, and process post-trip claims.
• Prepare, track, and submit business and entertainment expense claims accurately and promptly.
• Coordinate venues, room bookings, equipment setup, catering, and administrative support for meetings and events.
• Maintain organized, accurate, and easily retrievable digital and physical filing systems.
• Assist Senior Management with ad hoc projects, tracking progress and following through to completion.
• Work closely with administrative colleagues supporting Senior Leadership to ensure smooth office operations.
• Proactively identify and resolve operational issues while managing competing priorities and tight deadlines.

Requirements

• Possess a Diploma or Degree with 4-5 years of administrative support experience for senior leadership.
• Strong interpersonal abilities to communicate and collaborate smoothly across all organizational levels.
• Demonstrate exceptional written and verbal communication skills.
• Skilled in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Exhibit strong organizational skills, resourcefulness, and the ability to anticipate the needs of the senior management.
• Capable of balancing multiple tasks simultaneously while maintaining rigorous attention to detail and accuracy.
• Work effectively both independently and within teams to handle competing priorities in a fast-paced environment.
• Maintain a high standard of professionalism, sound judgment, and strict confidentiality.

If you are interested in this role and would like to discuss the opportunity further please click apply now or email Chew Kai-Xinn at [email protected] for more information.

Only shortlisted candidates will be responded to, therefore if you do not receive a reply within 14 days please accept this as notification that you have not been shortlisted.

Morgan McKinley Talent Solutions

Morgan McKinley Pte Ltd EA Licence No: 11C5502

EAP Registration No: R2196712

EAP Name: Chew Kai-Xinn