Receptionist cum Administrative Assistant/ Executive (MNC)

We are partnering with an established organisation in the maritime sector that is looking to hire an Administrative Executive. This role will support day-to-day office operations, including administrative coordination, front-desk management, and providing cross-functional support to ensure smooth business operations.

Responsibilities:

Administrative Support

• Support the preparation and distribution of internal communications, reports, and documentation.
• Maintain and organise electronic and physical filing systems to ensure accurate and accessible records.
• Monitor office supplies inventory and coordinate timely replenishment.
• Liaise with external vendors for maintenance and servicing of office equipment.
• Arrange travel logistics, including flights, accommodation, and transportation for employees and visitors where required.
• Coordinate meeting schedules, appointments, and room bookings with internal and external stakeholders.
• Manage incoming and outgoing mail and courier services.
• Coordinate the ordering and distribution of employee name cards.
• Assist in organising corporate events and employee engagement activities, including logistics and vendor coordination.
• Provide administrative support across departments such as Finance and Human Resources as required.
• Perform data entry and maintain records with a high level of accuracy, confidentiality, and integrity.
• Support the maintenance of employee documentation in compliance with organisational policies and applicable regulations.
• Undertake additional administrative duties as assigned.

Front Desk & Reception

• Serve as the first point of contact by welcoming visitors, clients, and employees in a professional and courteous manner.
• Manage incoming calls and enquiries, directing them to the appropriate personnel or taking accurate messages when necessary.
• Handle general correspondence, including emails and phone communications.
• Maintain a neat and professional reception area at all times.
• Perform other duties as assigned to support office operations.

Requirements:

• Diploma or Degree in Business Administration or related disciplines, with relevant experience in administrative or receptionist roles.
• Proficient in Microsoft Office applications (e.g. Word, Excel, Outlook) and general office systems.
• Strong organisational and time management skills, with the ability to handle multiple tasks efficiently.
• Good communication and interpersonal skills, with a professional and customer-oriented approach.
• Ability to work independently as well as collaboratively within a team environment.
• Detail-oriented with a high level of accuracy and confidentiality in handling information.
• Prior experience in office administration, front desk or customer service support will be an advantage.

How to Apply:

Submit your application by emailing a detailed copy of your updated Resume in MS Word Format to Teoh Yee Ling (EA Personnel Reg. No. R26162524, Achieve Career Consultant Pte Ltd EA License No. 05C3451) by clicking the “Apply Now” or please submit your updated CV to [email protected].

Please note:

• Only shortlisted candidates will be notified.
• All applications will be handled with strict confidentiality.