1611 Receptionist with Administrative Support/Newton MRT

Name of Authority: Anglo-Chinese School (Barker Road)

Contract Period: 1 January to 31 December 2027

Working hours

• Mondays to Thursdays: 7:00am to 4:15pm. Fridays: 7:00am to 3:45pm. Each shift includes a 45-minute lunch break.

• No deployment on Saturdays, Sundays or gazetted public holidays.

Job Requirements

• Candidates must have at least 2 years of relevant working experience in front desk, customer service and general administrative functions.

• Good interpersonal, communication, analytical and negotiation skills

• Ability to work independently with minimal supervision

• Proficiency in Microsoft Office applications and general office equipment.

Job Description

The Services required are set out as follows:

1. Provide front desk and general administrative support to the School’s General Office.

2. The administrative duties shall generally include the following:

• Manning the front desk and attending to enquiries from members of the public, parents, students and other visitors.

• Receiving, sorting, handling and dispatching incoming and outgoing correspondence, letters, parcels and deliveries.

• Managing all incoming telephone calls and directing them to the relevant staff or departments.

• Facilitating the issuance and collection of graduation certificates and academic certificates by students, or any other documents or awards for collection.

• Updating and maintaining students’ and staff attendance records

• Managing and maintaining internal facility bookings within the School campus

• Maintaining and updating the School's internal calendar

• Assisting with photocopying, printing, laminating and preparation of school-related materials.

• Assisting with transport arrangements and confirmations for Co-Curricular Activities (CCAs) and school events

• Updating the School's organisation chart and honour rolls

• Coordinating the maintenance of office equipment

• Arranging orders for fruit / health baskets and other office requirements

• Assisting with the preparation of refreshments and setting up of event venues, including table skirting arrangements

• Monitoring and replenishing office supplies, including first aid box contents, stationery and other consumables

• Assisting in attending to emergency situations, including calling for ambulance services when instructed by the School's authorised personnel

• Performing any other administrative or related duties as may be assigned by the Admin Manager or the designated supervising officers

Maxhunt Resource Pte Ltd | EA Licence: 22C1322

Cynthia Lai | Registration No: R25146301