HR & Admin Manager

Overview

Oversee and manage the company's day-to-day human resources and administrative functions. This role serves as a key support to management and employees, ensuring that HR processes, workplace administration, employee relations and HR policies are managed effectively and professionally.

Key Responsibilities

Human Resources Management

o Manage the full employee lifecycle, including recruitment, onboarding, probation, confirmation, transfers, promotions, resignation and offboarding.

o Develop and maintain HR policies, procedures, employee handbook and internal guidelines.

o Maintain accurate and confidential employee records and HR documentation.

o Manage employee leave, attendance, working hours and other HR records.

o Support management in workforce planning, manpower requirements and organisational development.

o Coordinate employee performance appraisal and review processes.

o Advise managers and employees on HR policies, employment matters and workplace practices.

o Handle employee grievances, disciplinary matters and workplace issues professionally and confidentially.

o Support employee engagement, welfare and retention initiatives.

o Identify HR process improvements and implement practical solutions suitable for an SME environment.

Recruitment& Staffing

o Manage end-to-end recruitment activities, including job postings, candidate screening, interviews, reference checks and offers.

o Work with hiring managers to understand manpower requirements and prepare appropriate job descriptions.

o Coordinate onboarding and ensure new employees have the necessary documentation, equipment and access.

o Monitor recruitment costs, hiring timelines and manpower requirements.

Payroll & Statutory Administration

o Monthly payroll processing and ensure payroll information is accurate and submitted on time.

o Administer CPF contributions, leave records and other statutory HR requirements.

o Maintain proper employment records and documentation required under applicable Singapore employment legislation.

o Liaise with payroll providers, auditors, government agencies and external parties where required.

o Keep management informed of relevant changes to employment-related requirements and HR practices.

Company Policies, Compliance & Risk Management

o Ensure HR and administrative practices are aligned with applicable Singapore requirements and company policies.

o Assist management with employment-related documentation, policies and procedures.

o Maintain confidentiality of employee and payroll information.

o Support internal audits, inspections and compliance exercises when required.

o Monitor key HR and administrative risks and recommend appropriate corrective actions.

Management Support

o Provide management with regular updates on manpower, recruitment, employee matters and HR related issues.

o Prepare HR reports to management as required.

o Provide practical advice to management on employee related matters.

o Assist with projects involving organisational restructuring, policy development and process improvement

o Undertake other HR responsibilities as reasonably assigned by management.

Office Administration Management

o Manage office and pantry supplies and manage relationships with external vendors.

o Coordinate with building management on office access and security.

o Support company activities and internal communications.

o Develop and maintain practical administrative procedures to improve efficiency and costs.

Qualifications and Experience

o Minimum Degree in Human Resources or Business Management

o Preferably 8 to 10 years of HR experience, with some experience in managerial or supervisory capacity.

o Experience in handling recruitment and employee relations matters

o Experience in payroll, CPF, leave administration and employee records

o Good written and verbal communication skills

o Strong interpersonal skills and ability to work with employees at all levels

o Able to work independently and take ownership of tasks.

o Strong organisational and administrative skills