Executive (Parkway Shenton)

The Executive serves as a key operational resource for healthcare projects and services, including the MHA Lock-up Medical Services contract, Mobile Health Services operations and strategic project initiatives.

Key Accountabilities

• Operations Coordination & Administration
• Support smooth daily operations and ensure timely completion of assigned tasks.
• Coordinate operational activities across SPF, ICA and other assigned healthcare service projects.
• Monitor operational performance and follow up on service issues and action items.
• Maintain accurate operational records and ensure data accuracy and completeness.
• Support reporting requirements and ensure timely and accurate submission of reports.
• Support billing documentation and reconciliation activities to ensure billing accuracy.
• Monitor stock and asset records to ensure inventory accuracy and accountability.
• Maintain incident records and escalate operational issues in a timely manner.
• Support audits, drills and compliance reviews, including documentation of findings and corrective actions.
• Prepare routine operational reports and KPI dashboards for management reporting and contractual monitoring.

Mobile Medical Services Coordination

• Support planning, scheduling and deployment of mobile medical teams for health screening, vaccination and outreach programmes.
• Coordinate manpower, equipment, consumables and logistics required for mobile operations.
• Liaise with clients, healthcare professionals and internal stakeholders to ensure smooth execution of mobile events.
• Monitor event readiness and post-event reporting requirements.
• Support service recovery and operational contingency planning for mobile deployments.

Tender Preparation & Business Support

• Coordinate the preparation and submission of tenders, RFQs, RFPs and business proposals.
• Consolidate operational requirements, manpower plans, pricing inputs and supporting documentation for tender submissions.
• Liaise with internal stakeholders to gather information and ensure timely completion of submissions.
• Support contract mobilisation activities following successful tender awards.

Requirements

• Diploma or Degree in Healthcare Management, Healthcare Administration, Business Administration, Operations Management, Project Management, Nursing, or equivalent.
• Minimum 2 years of relevant experience in healthcare operations, project coordination, administration, or service delivery.
• Experience in healthcare, government projects, contract management, or operational services will be advantageous.
• Flexible to take on occasional after-hours coordination for urgent operational matters, if required.
• Willing to travel to lock-up facility locations for site visits and coordination occasionally, if required.