Executive, Operations and Secretary

To support the day-to-day operations of medical services at SPF and ICA facilities by coordinating administrative activities, maintaining operational records, monitoring service standards, supporting manpower and inventory tracking, and liaising with stakeholder on meetings and reports. The role ensures operational processes are carried out accurately and in accordance with established SOPs, contractual requirements, and reporting timelines.

• Support smooth daily operations and timeliness of task completion
• Maintain accurate operational record and ensure data accuracy and completeness
• Support reporting requirements and ensure timeliness and accuracy
• Support billing documentation and reconciliation and ensure billing accuracy
• Monitor stock and asset records to ensure inventory accuracy
• Maintain incident records and escalate issues timely.
• Support regular audits and drills and to document findings and corrective actions to ensure compliance adherence.
• Prepare routine operational and KPIs reports and ensure timely submission.

Provide secretarial and administrative support to the VP, including:

• Manage written and verbal communications, collate information and data, and prepare presentation slides and other materials.
• Manage and maintain the VP’s calendar, including scheduling and coordinating appointments and engagements.
• Coordinate meetings, including scheduling, logistics and preparation of relevant materials.
• Coordinate travel arrangements and related administrative matters.
• Handle confidential correspondence and information with discretion and maintain a high level of confidentiality.

Qualifications & Experience

• Diploma in Healthcare Management, Healthcare Administration, Nursing, Business Administration, Operations Management or equivalent.
• Min 2 years experience in healthcare operations or administrative roles