Project Coordinator – Office System Furniture

Job Responsibilities

• Coordinate office system furniture projects, including workstations, office desks, meeting tables, storage cabinets and partition systems.
• Assist the Operations Manager in planning project schedules, delivery dates and installation timelines.
• Coordinate with clients, sales personnel, designers, suppliers, warehouse staff, and installation teams.
• Review furniture layout plans, product specifications, quantities and site measurements.
• Prepare delivery orders, installation schedules and project progress reports.
• Follow up on furniture orders, stock availability, production lead times and delivery arrangements.
• Arrange site visits and coordinate furniture installation at clients' offices.
• Monitor installation progress and ensure furniture is installed according to approved layouts and specifications.
• Identify and report missing items, damaged furniture, installation defects and site issues.
• Coordinate rectification works, replacement items and final project handover to clients.
• Maintain proper project documentation and update project trackers.
• Perform other duties assigned by the Operations Manager.

Job Requirements

• Diploma in Business Administration, Interior Design, Engineering, Project Management or a related field.
• Candidate with relevant experience will be considered as well.
• Fresh graduates are encouraged to apply; training will be provided.
• Proficient in Microsoft Excel, Word and Outlook.
• Good communication, coordination and organizational skills.
• Able to manage multiple tasks and meet project deadlines.
• Willing to attend site visits and oversee furniture delivery and installation when required.
• Basic knowledge of AutoCAD or reading furniture layout drawings is an advantage.
• A positive attitude, attention to detail, and willingness to learn.