Admin cum Account Executive

Jobs Description:

Administrative Duties

• Manage office supplies and equipment.
• Handle correspondence such as emails, letters, and phone calls.
• Maintain and organize filing systems, both physical and digital.
• Schedule meetings, appointments, and travel arrangements.
• Maintain records of company documents and employee files.
• Update and manage company databases.
• Assist other departments with administrative tasks.
• Coordinate with vendors or service providers.

Accounting Duties

• Enter financial data into accounting systems or spreadsheets.
• Ensure accuracy of invoices, receipts, and payment details.
• Process invoices and payments to vendors.
• Issue invoices and follow up on payments from clients.
• Reconcile accounts and resolve discrepancies.
• Prepare and maintain financial records such as ledgers.
• Assist in preparing financial reports.
• Handle bank deposits, withdrawals, and online transfers.
• Reconcile bank statements.
• Process timesheets and assist with payroll calculations.

Other Responsibilities

• Ensure proper documentation for audit purposes.
• Assist with tax filings, GST reports, or CPF contributions (if required).
• Provide support during company events or projects.
• Perform other tasks as assigned by management.

Jobs Requirements:

• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Familiarity with accounting software (e.g., Xero).
• Strong organizational and multitasking skills.
• Basic understanding of financial regulations and tax compliance in Singapore.

Ideal Candidate Profile:

• Qualifications: A diploma or certificate in administration, accounting, or business management is preferred.
• Experience: Prior experience in similar roles or familiarity with accounting practices is advantageous.
• Soft Skills: Attention to detail, time management, and good communication abilities.