HR & Admin Executive

HR & Admin Executive

Zenith Facility Services Pte Ltd · Defu Lane, Singapore · Full-time, on-site · Monday to Friday

About us

Zenith Facility Services is an NEA-licensed cleaning and integrated facility management company. We serve commercial, institutional and F&B clients across Singapore. We are bizSAFE Star and ISO 9001, 14001 and 45001 certified, and we're a growing team that values honesty, ownership and putting clients first.

About the role

You'll be the CEO's right hand for HR and office administration. You'll keep our frontline staff hired, onboarded and paid correctly, keep billing and collections on track, and keep the office organised. This is a hands-on role with real ownership, and room to improve how things are done.

What you'll do

HR

• Write and update job ads, screen applications and run phone pre-screens.
• Arrange interviews and shortlist suitable candidates for final interview.
• Onboard new staff: employment documents, Progressive Wage Model (PWM) grading, uniforms and site briefings.
• Keep employee records, leave, medical leave and training records accurate and up to date.
• Prepare monthly payroll inputs (attendance, overtime, leave and CPF) in our HRMS.
• Prepare a weekly hiring progress report for management.

Admin and finance support

• Issue client invoices in Xero and submit invoices through government portals.
• Follow up on overdue payments and keep the receivables list up to date.
• Take minutes at management meetings, track action items and follow up with owners.
• Answer office calls, log client feedback, and handle enquiries from job seekers.
• Coordinate purchases with suppliers and arrange deliveries.
• Keep the compliance calendar and send reminders for licences, audits and renewals.

What we're looking for

• At least 2 years of experience in HR or admin, ideally in cleaning, facilities management or manpower services.
• A working knowledge of Singapore employment practices: CPF, MOM requirements, and ideally PWM.
• Experience with payroll or HR software, and with Xero or similar accounting software.
• Clear written English, enough to write meeting minutes and professional emails.
• Organised and reliable, follows through without being chased, and comfortable handling confidential information.
• Diploma or above preferred, but relevant experience counts.

What we offer

• Salary of S$2,900 – S$3,300 per month (depending on experience), plus CPF.
• A 5-day work week with no weekend work.
• Annual leave, medical leave and other benefits in line with the Employment Act.
• A direct working relationship with the CEO, and room to grow as the company grows.

How to apply

Send your resume with your current and expected salary and your notice period to [email protected].

Only shortlisted candidates will be contacted.